Statements for Tenants
Submission of monthly statements to tenants for all Tenant charges (example).
Features to be noted are:
- The statements are comprehensive and extremely versatile, and provide for detailed debits and credits without ever having to resort to the use of annoying "Sundry" designation. If necessary, continuation statements are printed.
- Each receipt is listed separately and the date of receipt is reflected.
- A property description is provided to avoid confusion when a statement is posted to an address other than the subject property.
- Electricity, water and gas meters are read and charges calculated by the Johannesburg Meter Reading Services.
- The electricity, water and gas reading which gave rise to the charges on the statements are included.
- Changes in rental and increases in municipal charges are reflected on the statements, and there is also space for a short message.
- Payments to us can be made by bank debit order, posted, handed in our offices or paid directly to us at any branch of the First National Bank Credit transfer included in the statement (example).
Statements & Reports for Owners
Monthly presentation to the owners of a disbursement statement, a rent roll. Financial statements and budget comparison report quarterly by arrangement.
THE DISBURSEMENT STATEMENT (example)
Copy vouchers supporting each payment are attached and forwarded to a nominated trustee to enable monitoring of expenditure.
THE RENT ROLL (example)
This report gives full details of arrears, current charges, receipts and adjustments.
Each receipt is listed separately and all debits and credits are clearly explained.
The status of the occupant of a unit is noted.
THE FINANCIAL STATEMENTS AND BUDGET COMPARISON REPORT
These reports are an essential tool for owners, in that they advise the owners on a quarterly basis as to whether they have an operating surplus or deficit.
The schedule reflects the number of months under review and provides the year-to-date situation after making the necessary adjustments for annual expenditure such as audit fees and insurance.
The individual balances are then compared with the comparative budget figures set at the past general meeting. Variances will highlight any areas or excessive expenditure and enable the owners to make timely action to ward off large year-end deficits.
Payments of Expenses
- Payment of all authorised accounts on behalf of the Owners.
- Recurrent items are paid in accordance with the Owners instructions.
- All other payments must be authorised by the owner or as agreed.
- Payment of salaries and wages into a bank or building society account.
- Submission of official returns.
Finance & Accounting
Need Copy
Insurance
- Arrangement of cover for the building(s).
- Payment, after checking, of premiums.
- Liaison with insurance companies regarding increased replacement values and premiums.
- Arrangement of insurance certificates require by bond holders and noting of the bond holders` interest in the insurance policy extra charge to unit holder.
- Administration of claims.
